By-Laws Amendments to be Proposed at the February 4, 2014 Meeting

Tuesday, January 21, 2014 10:08 PM | Anonymous


Proposed Changes to PHCA Bylaws Article I. Membership.

(new/edited text in bold font)

1. Membership shall be open to all residents of Pimmit Hills and owners of property within Pimmit Hills. Pimmit Hills is defined as that area within the boundaries of Route 7, Magarity Road, the Dulles Access Road and Pimmit Run. Members shall be eighteen years of age or older. A single payment of the annual membership fee will convey membership, and all the rights and privileges afforded to members, to one person only. Eligible persons will have the right to hold one membership only at any one time. Membership is not transferable. Within the prior regulations, there will be no limit on the number of members registered to a dwelling unit.
2. Membership shall be annual and will be granted upon payment of an annual membership fee. Application for membership maybe filed on any day of the year. Membership is granted after completion and receipt of a membership application and annual dues. Membership renewal is required one year from the date that membership is granted. Continued membership is contingent upon being up-to-date on membership dues. At the annual meeting each year, membership fees will be determined for the next year.
3. Voting within PHCA organized meetings shall be limited to one vote per paid membership, regardless of the number of residents residing within a single dwelling unit.Members shall not have proxy, absentee, or cumulative voting privileges.
4. The membership shall have the right to elect all officers and directors of the corporation.
5. The membership shall have the sole right, subject to the requirements of a quorum and majority as hereinafter provided.
a) To determine the policy of the corporation.
b) To authorize expenditure of corporate funds except as otherwise provided herein.
c) To authorize the corporation to enter into any contract, agreement or arrangement of any kind or nature.
6. Only members shall be eligible to be officers or directors of the corporation.


Proposed Changes to PHCA Bylaws Article V. Nominations of Officers and Directors.

Add a new #1.
1. Sixty (60) days prior to the annual May meeting of the corporation, the Nominating Committee shall notify all members of the opening of nominations for officers, the offices to be filled and of the date of the election by U.S. Mail, email or posting on the corporation website.

Current #1 becomes #2 and is amended as follows
2. The Nominating Committee shall recommend one or more eligible candidates for each office or directorship to be filled. The report of the recommendations of the committee shall be presented in writing to the membership at least 30 days prior to the annual May meeting of the corporation. The recommendations shall be delivered by U.S. Mail, email and/or posting on the corporation website.

Current #2 becomes #3 with no changes
3. Nominations for officer or director shall not be limited to those individuals recommended by the Nominating Committee, but shall be available to all the members until a motion is made, seconded and approved at the annual membership meeting to close the nominations for officers.

Current #3 becomes #4 and is amended as follows
4. Any member of the Nominating Committee nominated for or seeking office must vacate their position at least fifteen (15) days prior to the annual May meeting and be replaced by a member nominated by the president and approved by the Executive Board. Members of the Nominating Committee may not be nominated from the floor at the annual May meeting by other members of the Association.

Add new #5
5. At least fifteen (15) days prior to the election, the Election Committee
shall notify all members of the election date and the candidates for offices. This notification can be done by electronic newsletter, email and/or posting on the corporation website.


Proposed Additions to PHCA Bylaws Article VI. Election of Officers and Directors.

(all paragraphs proposed below are new additions to the by-laws)

4. Challenges and objections to the election must be submitted in writing, with a statement of supporting reasons that includes specific facts as well as any documentation, to the Nominating Committee within five (5) days of the count.

5. The Nominating Committee shall issue its written opinion regarding the objections no later than ten (10) days after receipt of such objections.

6. The election results will be published and distributed to the membership within thirty (30) days of the count. Results may be given by US mail, email, or posting on the Association website.

7. All elections materials, including the ballots, will be kept in a secure location for one (1) year.


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1927 Pimmit Drive, Pimmit Hills, VA 22043
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